Energy Project Manager

Job Specification & Terms and Conditions

Job Title and Grade:   Minor Capital Project Manager (Asst. Technical Services Officer - ATSO)

Contract:   Specified Purpose Contract – Purpose estimated to last 2 years

Start Date:   A start date will be indicated at job offer stage.

Salary Scale:

The Salary scale for the post is: (as at 01/10/2021)

€40,025 - €42,486 - €44,299 - €46,125 - €47,941 - €49,763 - €51,598 - €53,434 - €55,268 - €57,109 - €58,957 - €60,848 - €62,735 LSIs

Location of Post   Capital & Estates Department – Energy Unit

There are currently contract posts in various locations:

1. Dublin Mid Leinster (Cherry Orchard Office)
2. Dublin North East ( Kells)
3. North West (Sligo Office)
4. West (Galway Office)
5. Mid West (Limerick Office)
6. South (Cork Office)
7. South East (Kilkenny Office)

Details of Service

The Organisation’s Estates Department function provides a range of professional, technical, project management, property, energy , sustainability, fire and safety and related services in respect of the procurement, development, operation and maintenance of the health service’s physical infrastructure – including buildings, plant and equipment.

These services include design, specification, project management, supervision and procurement associated with major and minor capital building and refurbishment works, risk and asset management,energy management, property services, maintenance of health care facilities, fire and infrastructural safety issues, etc.

Reporting Relationship   

The post holder will report directly to an Estate Manager/Energy Lead or person as

directed by the Estate Manager (this is subject to change from time to time as the

organisation develops).

Purpose of the Post

To deliver a Professional Energy Project Management Service to health service stakeholders and support estate services such as professional technical and project management services in accordance with the responsibilities and duties of the post and as agreed.

Principal Duties and Responsibilities

The role will involve managing the client’s interests on it’s Capital Minor works and Maintenance programmes, including increased scope of shallow retrofit energy works. A critical objective for the involves optimising the existing Estate value and delivering best value for money. The successful applicant will assist in managing and monitoring both the construction programme and cost plan with a view to minimising the impact on same of any variations to the project.

Principal Duties and Responsibilities

Planning and supervision of the execution of major & minor capital works throughout the area of responsibility this is in addition to managing specific Minor & Major projects within the program:

• Assist in the preparation of comprehensive brief for the proposed major and minor capital projects in consultation with services and estates personnel and advisors
• Prepare budgets for the carrying out of the proposed Minor & Major Capital work programmes and ensuring that projects are within agreed budgets.
• Be responsible for Minor Works lists, selection of contractors for bid purposes and recommendation of tenders for acceptance for all projects.
• Ensure compliance with EU procurement and the Organisation’s financial regulations.
• Supervise staff and contractors in the implementation of the agreed programme.
• Provide Technical Support role to service personnel and other estates personnel as required.

Preparation in consultation with appropriate officers and advisers, programmes for the maintenance of buildings, services, and equipment (under their control):

• Defining in accordance with overall guidelines, maintenance requirements of all buildings, services, equipment, major & minor capital works, fire precautions and risk management schemes and proposing priorities in the allocation of resources.
• Preparing budgets for the carrying out of the proposed programmes
• Defining the staff or contract resources necessary to discharge agreed programmes and preparing action plans for carrying out same

Drawing up, or in appropriate circumstances, to arrange for the development of plans and contract arrangements for the implementation of approved maintenance programmes:

• Assisting in defining requirements for all equipment and building, especially in seeking ease of maintenance and operation
• Recommending awards of maintenance contracts to outside contractors where for economical or practical considerations such is considered desirable
• Developing proposals with selected contractors
• Supervising staff and contractors in the implementation of the agreed programme

Ensuring that the Organisation’s buildings, services, and equipment under their control are adequately maintained in accordance with approved maintenance programmes.

• Assist in defining requirements for all equipment and building especially in seeking ease of maintenance and operation.
• Comply with regulatory requirements including permission, licences, certificates and approvals.

Working with and supporting the activities of the Organisation’s Property Manager to ensure compliance with the Organisation’s Property Transaction Protocols and other relevant property related task when assigned such as:

• Wok with the Property Manager to develop and implement a property management strategy and local property plans in collaboration with other key personnel and advisors
• Work with the property manager to ensure that all property transactions conform to statutory requirements
• Assess the physical infrastructure of the Organisation’s property portfolio including purpose, state of upkeep, capacity, suitability, space utilization and security

Ensuring that adequate fire prevention and safety measures and standards are devised and applied in association with Fire & Safety Officer:

• Evaluate environmental infrastructural risk issues & develop procedures to manage risks.
• Evaluate the intended performance and operation of healthcare buildings, their actual performance, and to seek continuous improvement through investigation, communication, training, maintenance and review procedures.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated protocols for implementing and maintaining these standards as appropriate to the role.

Advising on facilities and environmental matters in conjunction with services personnel and other estates personnel, and advisors as required by:

• Assisting as necessary in assessing Health & Safety of facilities and environmental risks.
• Co-operating with the Organisation’s Fire and Safety Officers, Services Managers, Health & Safety, Risk Management, Occupational Health and Infection Control Staff in addressing facilities improvements with regard to legislative compliance.
• Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

Support the local Energy Officer / Energy Lead in:

• Developing Registers of Opportunities and provide project development support for a pipeline of retrofit projects.
• Work closely with and support existing Green Teams and Energy Teams.
• Working as part of the Regional Energy Bureau and contribute to Energy and carbon emission
• Providing professional technical advice and guidance and most specifically in the area of Energy performance and Energy Efficient Design (EED) approaches and programmes and guidance in the area of decarbonisation of the Health Estate and support of the wider sustainability and decarbonisation agenda.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligibility Criteria

Qualifications and/ or experience

Candidates must at the latest date of application:

1. Professional Qualifications, Experience, etc.

Minimum Level 8 Degree in Engineering, Architecture or Surveying

AND

Have a minimum of 3 years construction project management experience

AND

Have a knowledge of current construction contracts and procurement methodologies.

AND

Possess the requisite knowledge and ability (including a high standard of suitability and of administrative capacity) for the proper discharge of the duties of the office.

1. Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

1. Age

Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.

1. Character

Each candidate for and any person holding the office must be of good character.

Post Specific Requirements

• Have experience in energy management and renewable energy, have energy auditing experience and It is preferable also to have facilities management experience.
• Demonstrate depth and breadth of experience as relevant to the role, including experience in the construction or maintenance of buildings or in the installation or maintenance of the mechanical, electrical and heating services of such buildings.
• Demonstrate depth and breadth of technical training and experience as relevant to the role.

Other requirements specific to the post   

Access to transport is a necessary requirement, as this post will involve travel between sites.

The reform programme outlined for the Health Services may impact on this role and as structures change the job specification may be reviewed.

This job specification is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned.